Privacy Policy for Taily

1. Introduction

Taily ("we," "our," or "us") is developed and operated by ROSCODE TECH, a Cape Town-based technology company. We are committed to protecting your privacy and being transparent about how we collect, use, and protect your information when you use our intelligent task management application, Taily.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and related services. By using Taily, you agree to the practices described in this policy.

2. Information We Collect

We collect and process the following types of information through our Flutter application and Firebase backend:

2.1 Google User Data

When you sign in with Google, we collect:

• Basic Profile Information: Name, email address, and profile picture from your Google account
• Authentication Data: Google Sign-In tokens for secure authentication and account management

2.2 Task and Productivity Data

To provide Taily's core functionality, we collect and store:

• Projects: Project names, descriptions, and organizational structure
• Folders: Folder names and categorization within projects
• Tasklists: Tasklist names, descriptions, and organization within folders
• Tasks: Task titles, descriptions, due dates, priority levels, start/end times, completion status, and associated metadata
• TodayList Data: Daily task selections and historical TodayList archives
• Calendar Information: Task scheduling and calendar integration data
• Dashboard Statistics: Task completion metrics and productivity insights

2.3 Collaboration Data

For our Connections and task sharing features:

• Connection Requests: Sent and received connection requests between users
• Shared Tasks: Tasks shared with connected users and collaboration metadata
• Communication Data: Messages or notifications related to task sharing

2.4 Usage and Technical Data

• App Usage Data: Information about how you interact with Taily's features, including tap and long-press interactions
• Device Information: Device type, operating system version, app version, and device identifiers
• Log Data: Application logs for debugging, performance monitoring, and error tracking via our Logger utilities
• Notification Preferences: Settings for popups, banners, sound, and vibration preferences

2.5 Location Data

If you grant permission, we may collect location data to enhance location-based task features and reminders.

3. How We Use Your Information

We use your information solely to provide and improve Taily's functionality:

3.1 Core App Functionality

• Authenticate your account using Google Sign-In
• Sync your projects, folders, tasklists, and tasks across devices via Firebase Firestore
• Generate and maintain your personalized TodayList
• Provide calendar integration and task scheduling features
• Enable real-time collaboration and task sharing with connected users
• Deliver customized notifications and reminders based on your preferences

3.2 Service Improvement

• Analyze usage patterns to improve app performance and user experience
• Resolve technical issues and provide customer support
• Develop new features and enhancements based on user feedback
• Monitor app stability and performance through our logging systems

3.3 Communication

• Send you important updates about Taily's features and functionality
• Respond to your inquiries and provide technical support
• Notify you about changes to our terms of service or privacy policy

Important: We do not use your data for targeted advertising, selling to data brokers, training AI models, or any other purposes beyond providing and improving Taily's functionality.

4. How We Share Your Information

We do not sell, rent, or trade your personal information. We may share your information only in the following limited circumstances:

4.1 Service Providers

• Firebase Services: Google Firebase for authentication, database services, and cloud storage
• Cloud Infrastructure: Secure cloud service providers that help us operate and maintain Taily
• Analytics Services: Services that help us understand app usage and improve performance

4.2 Task Collaboration

• Connected Users: When you choose to share tasks or connect with other Taily users, relevant task information is shared with those specific users
• Shared Projects: Information about shared projects, folders, and tasklists is accessible to users you've granted permission to

4.3 Legal Requirements

• When required by law, legal process, or government request
• To protect our rights, property, or safety, or that of our users
• To prevent fraud, security issues, or technical problems

4.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new entity, subject to the same privacy protections.

5. Data Security and Protection

We implement comprehensive security measures to protect your information:

5.1 Technical Safeguards

• Encryption: All data is encrypted in transit and at rest using industry-standard encryption protocols
• Firebase Security: We leverage Google Firebase's enterprise-grade security infrastructure
• Secure Authentication: Google Sign-In provides secure, OAuth-based authentication
• Data Synchronization: Secure real-time sync with robust conflict resolution mechanisms

5.2 Access Controls

• Limited access to personal data on a need-to-know basis
• Regular security audits and monitoring
• Automated logging and anomaly detection

Important: While we implement strong security measures, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security but continuously work to protect your information.

6. Your Rights and Choices

You have the following rights regarding your personal data:

6.1 Access and Control

• Access: View all your personal data stored in Taily
• Correction: Update or correct your personal information
• Deletion: Request deletion of your account and associated data
• Data Export: Export your task data and productivity information

6.2 Privacy Settings

• Notification Preferences: Control popup, banner, sound, and vibration settings
• Connection Management: Manage your connections and task sharing permissions
• Location Services: Enable or disable location tracking via device settings
• Data Sync: Control which data is synchronized across devices

6.3 Communication Preferences

• Opt out of promotional communications
• Manage notification frequency and types
• Control task-related alerts and reminders

To exercise these rights, please contact us at roscoe@roscodetech.com.

7. Data Retention and Deletion

7.1 Retention Periods

• Active Account Data: We retain your task data, projects, and productivity information for as long as your account is active
• TodayList Archives: Historical TodayList data is retained to provide insights and continuity
• Log Data: Technical logs are retained for up to 90 days for debugging and security purposes
• Deleted Tasks: Tasks you delete are permanently removed from active storage but may remain in backups for up to 30 days

7.2 Account Deletion

When you delete your account:

• All your personal data, tasks, projects, and productivity information will be permanently deleted
• Shared tasks with other users will be unlinked from your account
• Connection relationships will be severed
• Some data may remain in backups for up to 90 days before complete deletion

7.3 Automatic Deletion

Taily automatically archives old TodayLists and manages data retention to keep your experience optimized while respecting your privacy.

8. Third-Party Services and Links

8.1 Integrated Services

Taily integrates with the following third-party services:

• Google Sign-In: For secure authentication (governed by Google's Privacy Policy)
• Firebase Services: For backend infrastructure (governed by Google's Privacy Policy)
• Cloud Storage: For secure data backup and synchronization

8.2 External Links

Taily may contain links to third-party websites or services. We are not responsible for their privacy practices, and we encourage you to review their privacy policies before engaging with these services.

9. Children's Privacy

Taily is not intended for individuals under the age of 13. We do not knowingly collect personal information from children under 13. If we discover that a child's information has been collected, we will take immediate steps to delete it and terminate the account.

If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately at roscoe@roscodetech.com.

10. International Data Transfers

ROSCODE TECH is based in Cape Town, South Africa. Your information may be transferred to and processed in countries other than your own, including the United States where our Firebase services are hosted. We ensure that all international transfers comply with applicable data protection laws and maintain appropriate safeguards.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal requirements. When we make material changes:

• We will notify you through the app and via email
• We will update the "Last Updated" date at the top of this policy
• Your continued use of Taily after the effective date constitutes acceptance of the revised policy

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

We will respond to your inquiries within 30 days and work to resolve any privacy-related concerns promptly.